The Finance Department of the City of Rancho Palos Verdes is responsible for managing all financial affairs and the information technology system of the City, which include:

• Participation in the preparation of the City budget under the leadership of the Assistant City Manager;
• Preparation of the midyear budget review for the City Council as required by the City’s Municipal Code;
• Preparation of the City’s long range fiscal projection, known as the annual Five Year Financial Model;
• Preparation of the City’s information technology plan, known as the Network Plan;
• Management of City cash balances and investments;
• Administration of false alarm invoicing and collection;
• Administration of 350 trust deposit accounts;
• Processing approximately 1,700 business license applications annually;
• Issuing approximately 50 solicitation authorization requests annually;
• Maintaining a fixed asset inventory for the City;
• Administration of the City information technology system;
• Providing staff support to the Finance Advisory Committee; and
• Providing staff to serve as the City receptionist, switchboard operator, and cashier;

• Processing approximately 1,000 purchase orders and 4,500 accounts payable invoices;
• Preparation of 26 register of demands for City Council authorization;
• Processing revenue receipts and accounts receivable billings and collections;
• Coordination of Utility User Tax exemptions and monitoring receipts from utility companies;
• Administration of assessment district billings and payment tracking; and
• Maintain copies of lease and rental agreements, as well as invoicing, and collection of rental revenue;

• Processing payroll and employee insurance benefits reporting and payments;
• Coordination of the employee 457 retirement program; and
• Preparation of federal and state payroll tax reports and payments;

• Maintain the general ledger of the City
• Coordination of the preparation of the City’s annual financial audit and CAFR;
• Preparation of various state and federal reports including the annual State Controller's Report, Street Expenditures Report, Statement of Indebtedness Report, Gann Limit Report, quarterly State Sales Tax report; and federal and state fund audits (Gas Tax, Transit, IRS, etc.); and
• Preparation of monthly financial summaries and Treasurer's reports.

• Periodically update the information technology plan (the Network Plan) of the City;
• Manage the budget for the Information Technology Systems of the City included in the Equipment Replacement Fund – Computers;
• Maintain the City’s information technology system, including a server arrangement for file storage, email and integration of the NT and AS400 platforms, approximately 60 workstations with productivity and specialty software using a third-party contractor; and
• Maintain the City’s web site using a third-party contractor;