Rancho Palos Verdes Planning Comission

This agenda has been prepared for the orderly progression of Planning Commission business. The Planning Commission is very interested in hearing your comments and encourages your participation in the meeting. These agenda instructions are intended to familiarize you with how the meeting will be conducted, what to expect and how to most effectively participate in the process.

Staff Reports: Detailed staff reports on the items contained in this agenda are available from the Planning Department the Friday before the meeting and are posted for public viewing immediately prior to the meeting in the hallway outside the chambers. The Planning, Building and Code Enforcement Department is located at City Hall at 30940 Hawthorne Boulevard, Rancho Palos Verdes. The Department's public counter hours are from 7:30 a.m. to 11:30 a.m. Monday through Friday and from 4:30 p.m. to 5:30 p.m. Monday through Thursday. The telephone number is (310) 377-6008.

Organization of the Agenda: The Planning Commission agenda is divided into the following sections:

Consent Calendar: This section consists of routine items, which, unless a request has been received from the public, a Commission member or Staff to remove a particular item for discussion, are enacted by one motion of the Planning Commission.
Continued Business: This section consists of items that were held over from a previous Planning Commission meetings and for which a decision has not yet been made.
Public Hearings: This section is devoted to noticed public hearings which have not been previously heard by the Commission.
New Business: This section is for items that do not require a noticed public hearing. Pursuant to adopted Planning Commission procedure, the Commission will, except under exceptional circumstances and with the consent of the majority of the Commission, adjourn its meetings on or before 12:00 a.m. and not consider new business items after 11:00 p.m., with any unfinished business being continued to the next regular, adjourned, or special meeting.
Audience Comments: This part of the agenda is reserved for making comments on matters which are NOT on the agenda. Comments must be limited to matters within the jurisdiction of the Planning Commission. Due to State law, no action can be taken on matters brought up under Audience Comments. If action by the Commission is necessary, the matter may be placed on a future agenda, or referred to Staff, as determined by the Commission.

Presentation of Agenda Items; Unless the Chairperson in his or her discretion should direct otherwise, the order of the presentation is generally as follows:

(a) Presentation of staff report, including any environmental analysis or recommendation.
(b) Questions of staff by members of Planning Commission.
(c) Public hearing opened.
(d) Presentation of the applicant(s) or appellant(s).
(e) Presentation of persons in favor of the requested action.
(f) Presentation of persons in opposition to the requested action.
(g) Rebuttal comments by the applicant(s) or appellant(s), if requested.
(h) Closing comments by staff.
(i) Public hearing closed.

How to Speak on an Item; In order to speak on an item, please completely fill out a Request to Speak form and return it to the recording secretary. These half-sheet forms (which are printed on colored paper) are available on the table in the hallway outside the chambers or from the recording secretary, who is seated on the left-hand side of the dais (the table with the blue skirt at the front of the meeting room), next to the light timer. Requests to speak on an item must be submitted to the recording secretary prior to the completion of the remarks of the first speaker on the item. No request forms to speak on the particular item will be accepted after that time.

After your name is called by the recording secretary, please approach the lectern and speak clearly into the microphone. The height of the microphone may be adjusted by hand if necessary. Before beginning your comments on the item, please state your name and address for the record.

The length of time that each person is allowed to speak on individual items is determined by the Chairman and is usually based on the number of speakers on the particular item. Normally, the applicants and appellants are limited to a five (5) minute presentation and a three (3) minute rebuttal (if requested). All other persons are generally limited to three (3) minutes per person.

Submittal of Written Correspondence: You may submit written evidence to the Planning Commission through the Director of Planning, Building and Code Enforcement and request that the Commission receive copies of the submitted materials prior to the meeting.  Written comments submitted prior to 12:00 Noon on the Tuesday one week before the scheduled Planning Commission meeting will be included with the Staff Report (for agenda items) or with the agenda packet (for non-agenda items), which the Commissioners receive on the Wednesday before the scheduled meeting. This provides the Commissioners with the most opportunity to review the comments before the public hearing discussion. Written comments submitted to the Department after 12:00 Noon on the Tuesday before the meeting will be distributed to the Planning Commission at the meeting.  Written comments distributed to the Planning Commission at the meeting may not be effective, as the Commission may not have enough time to absorb its content.

Conduct at the Meeting: The Planning Commission has adopted a set of rules for conduct during Planning Commission meetings. Although it is a very rare occurrence, the Chairperson may order from the Planning Commission Chambers any person(s) who commit the following acts with respect to a regular or special meeting of the Planning Commission:

1. Disorderly, contemptuous or insolent behavior toward the Commission or any member thereof, which interrupts the due and orderly course of said meeting.
2. A breach of the peace, boisterous conduct or violent disturbance, which interrupts the due and orderly course of said meeting.
3. Disobedience of any lawful order of the Chairperson which shall include an order to be seated or refrain from addressing the Commission.
4. Any other interference with the due and orderly course of the meeting.

Your cooperation in making the Planning Commission meeting run smoothly and fairly for all participants in greatly appreciated.