OFFICERS OVERVIEW

New officers are appointed every 6 months,
in December and June, and any member in
good standing is eligible for office. This is a really good experience; it teaches leadership, organization, and communication skills, and looks great on a resumé. If you are interested in holding an office, please contact the President.

Click on any of the offices below for detailed information.

PRESIDENT
Larry Savell

VICE PRESIDENT EDUCATION
Valerie Fowler

VICE PRESIDENT MEMBERSHIP
Scott Bourgeois

VICE PRESIDENT PUBLICITY
Anne Marie Knudsen

SECRETARY
James Villela

TREASURER
Jim O’Neill

SERGEANT-AT-ARMS
Annette Ventimiglia

President

The President serves as the Club's chief executive officer, responsible for general supervision and operation of
the Club.

Standards outside Club meetings:

• Oversee administrative operation of the Club.
• Ensure the Club has an ongoing membership building program.
• Oversee plan to achieve and maintain Distinguished Club status.
• Encourage communication/leadership development via promotion of CTM, ATM, CL, and AL awards.
• Ensure the Club has an ongoing membership building program.
• Attend and vote the Club's proxy at District, Regional and International levels or ensures that a proxy is sent.
• Maintain a relationship with the District and with Toastmasters International.
• Schedule and chair monthly Executive Committee meetings.
• Arrange for a replacement if unable to attend a Club or Executive Committee meeting.
• Hold timely elections and ensure all Club offices are filled for the succeeding term.
• Attend District-sponsored club officer training.
• Prepare successor for office.

Standards at Club meetings:

• Ensure meetings start and end on time.
• Allow time before and after the meeting to speak with guests.
• Introduce guests warmly and enthusiastically.
• Read or display the Club mission statement at every meeting.
• Discuss the Distinguished Club Program and the Club's progress in it.
• Recognize member achievements in Toastmasters and in their personal lives.
• Report on the "Moments of Truth" the Club is achieving.

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Immediate Past President

The Immediate Past President provides guidance and serves as a resource to Club officers and members.
The Immediate Past President chairs the Nominating Committee, assists in the preparation of the Club Success Plan and promotes the Club's efforts to become a Distinguished Club.

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Vice President Education

The Vice President Education is responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals. He or she is the second-highest ranking Club officer, presiding at Club and Executive Committee meetings in the President's absence.

Standards outside Club meetings:

• Plan Club meetings, confirming each schedule seven days before the meeting.
• Promote participation in the educational program.
• Encourage new members to achieve the CTM award within one year.
• Encourage existing members to earn their next award within the coming year.
• Track all members' progress toward these awards.
• Orient new members to the Toastmaster's program and assign them a mentor.
• Attend Executive Committee meetings and preside when the President is absent.
• Attend District council meetings.
• Attend District-sponsored club officer training.
• Arrange for a replacement if unable to attend Club meetings.
• Prepare successor for office.

• Encourage new members to participate in Table Topics at the 1st meeting after joining, to a meeting role by the 3rd meeting, and to give the Ice Breaker speech by the 4th meeting.
• Ensure that Club members conduct the "Evaluate to Motivate," "Moments of Truth," "Mentoring," and "Finding New Members for Your Club" programs once a year.
• Monitor club performance quarterly, along with the President.
• Initial speakers' Records of Assignments and ensure eligible members apply for their awards.
• Preside over the meeting when the President is absent.

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Vice President Membership

The Vice President Membership is the third-ranking Club officer.

Standards outside Club meetings:

• Conduct ongoing membership building programs and efforts.
• Promote the membership goal of one new member per month.
• Promote Club and Toastmasters International membership building programs and conduct at least two formal Club membership programs annually.
• Follow up on and keep track of guests, new members, and members not attending meetings.
• Send follow-up note to guests; explain the program to prospects; get commitments to join.
• Bring the applications to the Club, collect dues and fees from new members, and give them to the Treasurer with the applications.
• Attend Club Executive Committee meetings. Attend and vote at Area Council meetings.
• Attend District-sponsored club officer training.
• Arrange for a replacement if unable to attend Club meeting.
• Prepare successor for office.

Standards at Club meetings:

• Greet guests and have each complete a guest card.
• Report on current membership, promote membership campaigns, and welcome new members.
• Work with the President and VP Education to ensure each new member is formally inducted at the subsequent meeting after being voted in.
• Help prospects complete the Application form.
• Regularly speak with fellow members to determine if their needs are being met.

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Vice President Publicity

The Vice President Public Relations is the fourth-ranking Club officer.

Standards Outside Club meetings:

• Promote the Club to local media.
• Produce and distribute a Club newsletter/web page at least monthly.
• Promote membership programs.
• Attend Club Executive Committee meetings.
• Attend other Toastmasters events.
• Attend District-sponsored club officer training.
• Arrange for a replacement if unable to attend a Club meeting.
• Prepare successor for office.

• Announce upcoming events and programs.
• Ask for contributions to the newsletter/web page.
• Greet members and guests.

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Secretary

The Secretary is the fifth-ranking Club officer.

Standards Outside Club meetings:

• Maintain an accurate membership roster and give it to the Treasurer to submit with dues.
• Mail Club Officer List to World Headquarters within 10 daysafter elections.
• Handle general Club correspondence.
• Keep Club files, including: Club charter, Constitution and Bylaws, minutes, resolutions, correspondence.
• Attend Club Executive Committee meetings.
• Attend District-sponsored club officer training.
• Arrange for a replacement if unable to attend meetings.
• Prepare successor for office.

• Record and read meeting minutes.
• Greet members and guests.

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Treasurer

The Treasurer is the sixth-ranking Club officer.

Standards outside Club meetings:

• Prepare a budget for approval by the Executive Committee and membership within a month of taking office.
• Provide the bank with a new signature card by July 1/January 1.
• Prepare and send dues statements by August 15/February 15.
• Collect and send dues to World Headquarters by October 1/April 1, and work with the VPMembership to contact members who have not paid dues.
• Submit new member applications and dues to World Headquarters within 48 hours after receipt.
• Pay bills as due.
• Keep records of all financial transactions.
• Present verbal and written financial reports quarterly (15th of October, January, April, and July).
• Submit Club accounts for audit.
• Attend Club Executive Committee meetings.
• Attend District-sponsored club officer training.
• Arrange for a replacement if unable to attend meeting.
• Prepare successor for office.

Standards at Club meetings:

• Receive completed new member applications and dues.
• Announce when dues are due and explain dues structure.
• Greet members and guests.

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Sergeant-at-Arms

The Sergeant at Arms is the seventh-ranking Club officer.

Standards outside Club meetings:

• Maintain Club equipment in working order and keep adequate supplies available.
• Attend Club Executive Committee meetings.
• Attend District-sponsored club officer training.
• Arrange for a replacement and for assistance if necessary.
• Prepare successor for office.

• Arrange the room at least 10 minutes before the meeting begins: lectern is in place; banner and flag displayed; awards, progress Chart, guest book and educational material displayed; place cards and ballots available.
• Ensure that the meeting room is comfortable: lighting, water, eating utensils, seating.
• Greet members and guests and arrange for guests to sit with members.
• Greet visiting officers and escort them to the Club President.
• Ensure the meeting starts on time.

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